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10 Super Easy Ways To Find Out If You Have Too Many Tools

10 Super Easy Ways To Find Out If You Have Too Many Tools

How do you know if you have too many tools? Keep it simple to be more productive and achieve your dreams one day at a time.

I know you have too many tools, period.

And it’s not because I have a crystal ball or a spy following you.

It happens to everyone when they start their journey towards a more efficient lifestyle.

We make the decision to improve our efficiency because we realize we can’t keep on doing things the way we do.


We read ALL the books we can find and trying ALL the tools we can get our hands on.

Unfortunately, in most cases, we see little or no results.

We find ourselves overwhelmed by information overload and excessive tools we don’t know exactly how to manage.

[ninja-popup ID=11356]Download this list today to get clarity about your productivity struggles so that you can solve them.[/ninja-popup]

You know you have too many tools when…

To help you identify whether or not it applies to you, I put a list together.

Make sure you haven’t become a victim of impulsive consuming more systems than you need.

1. Distraction

Have you ever caught yourself browsing your productivity tools aimlessly?

Whether it’s a paper planner or your favorite cloud tool, if its content is cluttered and unorganized, it becomes very distracting.

Mainly if you have to jump back and forth to find the information you need.

2. Procrastination

I know it isn’t a question easy to answer but: Do you use your tools as an excuse to avoid doing the work?

If you spend more time planning things than working on them, there’s something very wrong going on.

3. Scattered information

When working on a project, what tools do you use?

You’re using too many if you:

  • Keep more than 2 tabs open on your computer.
  • Need more than 2 apps/software at a time to perform one single task.
  • Have a cluttered desk with documents to handle.

If you’re experiencing any of the items above, it’s time to downsize.

4. Time-consuming

How much time do you spend collecting information to perform a task?

If you store each piece of a project in separate tools, you’ll need to dedicate a good chunk of your day to put everything together before even being able to get started.

Those minutes wasted here and there turn into unproductive hours at the end of the month.

That’s not what we want, is it?

Why you need to focus on fewer tools to be more successful. #coaching #productivity Share on X

5. Cost

How much do you spend per month and per year with subscriptions?

If you can cut down your expenses, why not?

I’m sure you can use your money for cooler things that a 3rd cloud drive, can’t you?

Start tracking your expenses and find out how much you can save by letting go of excessive tools.

6. Focus

Do you get lost in your thoughts when working with your tools?

Are there too many interferences when you work with them? 

Creatives can struggle more with it.

Because we see “shiny things” everywhere, a colorful background is enough for us to forget what we were supposed to be doing in the first place.

7. Too complex

Do you frequently get lost in your color code system?

If so, you might be overdoing it.

Unless you have concrete reasons for using all the colors of the rainbow, for example, keep it simple.

If you need a code to use it, it’s an invitation to give it up.

8. Difficult to maintain

How long does it take you to get your planning done? What about the tracking of your activities?

And once you’re done with your work, how much time do you need to wrap things up?

It’s easy to spot if you have too many tools when your processes aren’t straightforward.

Boost your efficiency one day at a time with fewer tools. #coaching #productivity Share on X

9. Impossible to duplicate

If someone looked at your planning right now (on paper or electronically), would they be able to understand it?

Ask someone else to give it a try if you aren’t sure.

If they struggle moving from one tool to another to accomplish simple tasks, your approach may be exaggerated.

10. Latest fads

When you purchase new productivity tools just because they exist, you have too many tools.

If you find something that genuinely interests you and solves at least one of your current struggle, don’t be afraid of giving it a try.

And if it really delivers, don’t hesitate to drop one (or more) of your non-efficient ones to keep the balance.

But just don’t buy “stuff” for the sake of having it.

Our goal is to become more productive, remember?

How to know whether you have productivity tools in excess. Because you can accomplish much more without stress and save yourself a lot of time by keeping your planning simple. For more tips, exclusive content, support, accountability, and motivation, join my FREE VIP Tribe today.

Stay away from too many tools

Too much of a good thing…

You know how it ends, don’t you?

We use tools to solve our struggles and challenges, not to keep up with the Joneses.


  • Why you have the tools you have.
  • For what you need them.
  • How to use the ones you already own.

If you can’t answer these 3 questions for every notebook and software you got, maybe you should break up with them and see how it goes.

You may found out you get a lot more done by keeping your tools to a minimum.

How to achieve more with less tools. Because dreams come true through efficient and effective work, not busYness. Learn how to identify whether you have more systems than you need and regain your focus. Join my FREE VIP Tribe today for exclusive tips on how to be more productive one day at a time, support, accountability, and motivation.

52-Week Challenge For A More Productive You

I’m hosting a 52-week productivity challenge on my closed Facebook Group.

You can read everything about the challenge here.

How the 52-week productivity challenge works

First of all, grab a copy of the list [ninja-popup ID=11356]52 Things That Are Killing Your Productivity[/ninja-popup].

After signing up, you’ll be invited to join my closed Facebook group.

On the group, I’ll share daily prompts during the 52-Week Challenge For A More Productive You.

I’ll guide you through a brand-new topic each week.

From Monday through Friday, you’ll learn how you can use Mindful Planning™ to:

  • become more efficient
  • save time
  • manage stress
  • achieve your goals

You can start the 52-Week Challenge For A More Productive You at any moment of the year.

And you choose whether to follow every single week or to focus on your personal pain points.

If you miss anything, you can always refer to older posts for catch-up or review.

All that FOR FREE!

[ninja-popup ID=11356]Download this list today to get clarity about your productivity struggles so that you can solve them.[/ninja-popup]

See you at the challenge

The method I apply to the challenge is exactly the same one I use with my clients: Mindful Planning™.

It’s a 5-step method you can use to all aspects of your life become more productive one day at a time without added stress.

Come and join the 52-Week Challenge For A More Productive You today.

I’m looking forward guiding you towards a successful year and beyond!

Discover why you don’t need to have too many tools to be more productive and achieve your dreams one day at a time. Learn how you can boost your efficiency, stay on track, and get all the support you need by joining my FREE VIP Tribe today.

About The Author

Debbie Rodrigues

Debbie Rodrigues is a powerhouse Executive Assistant by day and a Planning aficionado by night. During her free time, when she is not cycling, you'll probably find her journaling.

Hello, my name is Debbie Rodrigues.

By day, I am a powerhouse Senior Executive Assistant; by night, I am a planning enthusiast. When I'm not cycling, you'll probably find me journaling in my free time.

On my website, you'll find tips to elevate your skill set, build confidence, improve productivity, and achieve success in the things that truly matter to you.